Minutes of E.C. Meeting of Delhi Theosophical Federation held on 14/11/2015
The maiden Executive Council meeting of newly constituted office bearers of Delhi Theosophical Federation was held in the premises of Federation Headquarters on 14/11/2015 at 6.00 P.M, under the Chairmanship of Dr Rajiv Gupta, President, to discuss various items circulated vide Agenda Dated 24/10/2015.
The following members were present:
1. Dr Rajiv Gupta: President
2. Meena Thakur: Secretary
3. Bro V,K,Taneja:Treasurer
4. Bro R.K.Mathur:Joint Secretary
5. R.N.Shukla: Auditor
The following Resolutions were adopted as per Agenda Items:
1.To nominate Co-opt members in Executive Committee
As per Constitution of Federation maximum 4 members, including Librarian can be co-opted in E.C. During last elections held on 4th October, Sister Suvralina Mohanty was elected as Librarian, hence following 3 members were co-opted:
i. Bro Satish Varma
ii. Bro Ram Hari Verma
iii. Sister Ved Amrita
2. To confirm nominations of Lodge Representatives in E.C.
As per Constitution 1 member from each Lodge is supposed to be nominated in the E.C.on the recommendations of each Lodge.The following members were nominated on the recommendation of respective Lodge:
i. Bro Archit Gupta- Indraprastha Lodge
ii.Bro P.Bhattacharjee- Besant Lodge
iii.Bro K.C.Gupta- Shankar Lodge
It was decided that members from other active Lodges may be nominated by the Secretaries of other such Lodges and send the nominations to Federation Secretary.
3. To discuss the issues of Property tax & Ground Rent
It was decided to file Property Tax Return as usual i.e. considering the premises as Place of Public Worship till further clarification from the authorities is obtained. As regards Ground Rent is concerned, Bro R.K.Mathur was requested to discuss the matter with Tax Consultants & formulate further measures accordingly.
4. To take stock of workings of various Lodges In a bid to activate dormant Lodges,
it was decided to convene meetings of various Lodges & obtain first hand report of such Lodges. The office bearers of these Lodges may be invited for interaction in inter-lodge meetings. It was proposed by Dr Rajiv Gupta that hosting of a website of Delhi Theosophical Federation may be considered, where various members/Office bearers, who are unable to attend meetings in person, can clear their doubts through Question/Answer forum supposed to be available at the website.
5. To authorize new signatories for maintaining bank account
It was decided that Sis Meena Thakur & Bro Rajiv Kumar Mathur may be authorized as new signatories in lieu of old signatories-Bros M.P.Singhal, Satish Varma & Narendra Kumar, who have ceased to be the office bearers of Federation.
6. To consider plans for renovation of federation building
It was decided to renovate the building on top priority starting with reinforcement of roof, changing electrical wiring, renovating toilets, white washing & fencing & increasing the height of boundary wall, where necessary. At present condition of toilets is in a pathetic state, which must be made usable with bare minimal repairs. However it was decided that no expenses should be incurred by anybody authorized or otherwise, without proper approval.
7. To consider plans for setting up Bank ATM for sustenance of day to day expenses of federation Bro R.K.Mathur, who is a Law Officer in Bank & deals in all such type of activities, was entrusted with this responsibility. He will give his opinion after studying the lease documents of property.
8. Any other matter with permission of chair
Various matters were discussed under this category. Bro V.K.Taneja pointed out that Indraprastha Lodge is having huge collection of rare & out of print books, but due to lack of manpower, proper upkeep of these books is not possible. On last 2 occasions, hundreds of such books were destroyed due to termite.3 years ago Indraprastha lodge had passed a resolution to hand over these books to Federation & Federation had also accepted the proposal, however the plan could not be materialized. It was decided that, if Indraprastha Lodge agrees to hand over the books, Federation will accede to their request. Dr Rajiv Gupta pointed out that photograph of new President-Bro Tim Boys needs to be framed & fixed in hall alongwith pictures of founders & past Presidents. He also pointed out that microphone stand also needs to be repaired. Both the proposals were accepted. Measures to be adopted for shifting of toilet from outer boundary & electric pole from premises was also discussed, however matter was postponed for discussion in next meeting.
The meeting ended with thanks to the chair.
The maiden Executive Council meeting of newly constituted office bearers of Delhi Theosophical Federation was held in the premises of Federation Headquarters on 14/11/2015 at 6.00 P.M, under the Chairmanship of Dr Rajiv Gupta, President, to discuss various items circulated vide Agenda Dated 24/10/2015.
The following members were present:
1. Dr Rajiv Gupta: President
2. Meena Thakur: Secretary
3. Bro V,K,Taneja:Treasurer
4. Bro R.K.Mathur:Joint Secretary
5. R.N.Shukla: Auditor
The following Resolutions were adopted as per Agenda Items:
1.To nominate Co-opt members in Executive Committee
As per Constitution of Federation maximum 4 members, including Librarian can be co-opted in E.C. During last elections held on 4th October, Sister Suvralina Mohanty was elected as Librarian, hence following 3 members were co-opted:
i. Bro Satish Varma
ii. Bro Ram Hari Verma
iii. Sister Ved Amrita
2. To confirm nominations of Lodge Representatives in E.C.
As per Constitution 1 member from each Lodge is supposed to be nominated in the E.C.on the recommendations of each Lodge.The following members were nominated on the recommendation of respective Lodge:
i. Bro Archit Gupta- Indraprastha Lodge
ii.Bro P.Bhattacharjee- Besant Lodge
iii.Bro K.C.Gupta- Shankar Lodge
It was decided that members from other active Lodges may be nominated by the Secretaries of other such Lodges and send the nominations to Federation Secretary.
3. To discuss the issues of Property tax & Ground Rent
It was decided to file Property Tax Return as usual i.e. considering the premises as Place of Public Worship till further clarification from the authorities is obtained. As regards Ground Rent is concerned, Bro R.K.Mathur was requested to discuss the matter with Tax Consultants & formulate further measures accordingly.
4. To take stock of workings of various Lodges In a bid to activate dormant Lodges,
it was decided to convene meetings of various Lodges & obtain first hand report of such Lodges. The office bearers of these Lodges may be invited for interaction in inter-lodge meetings. It was proposed by Dr Rajiv Gupta that hosting of a website of Delhi Theosophical Federation may be considered, where various members/Office bearers, who are unable to attend meetings in person, can clear their doubts through Question/Answer forum supposed to be available at the website.
5. To authorize new signatories for maintaining bank account
It was decided that Sis Meena Thakur & Bro Rajiv Kumar Mathur may be authorized as new signatories in lieu of old signatories-Bros M.P.Singhal, Satish Varma & Narendra Kumar, who have ceased to be the office bearers of Federation.
6. To consider plans for renovation of federation building
It was decided to renovate the building on top priority starting with reinforcement of roof, changing electrical wiring, renovating toilets, white washing & fencing & increasing the height of boundary wall, where necessary. At present condition of toilets is in a pathetic state, which must be made usable with bare minimal repairs. However it was decided that no expenses should be incurred by anybody authorized or otherwise, without proper approval.
7. To consider plans for setting up Bank ATM for sustenance of day to day expenses of federation Bro R.K.Mathur, who is a Law Officer in Bank & deals in all such type of activities, was entrusted with this responsibility. He will give his opinion after studying the lease documents of property.
8. Any other matter with permission of chair
Various matters were discussed under this category. Bro V.K.Taneja pointed out that Indraprastha Lodge is having huge collection of rare & out of print books, but due to lack of manpower, proper upkeep of these books is not possible. On last 2 occasions, hundreds of such books were destroyed due to termite.3 years ago Indraprastha lodge had passed a resolution to hand over these books to Federation & Federation had also accepted the proposal, however the plan could not be materialized. It was decided that, if Indraprastha Lodge agrees to hand over the books, Federation will accede to their request. Dr Rajiv Gupta pointed out that photograph of new President-Bro Tim Boys needs to be framed & fixed in hall alongwith pictures of founders & past Presidents. He also pointed out that microphone stand also needs to be repaired. Both the proposals were accepted. Measures to be adopted for shifting of toilet from outer boundary & electric pole from premises was also discussed, however matter was postponed for discussion in next meeting.
The meeting ended with thanks to the chair.
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